Executive Assistant

Position No: 016585

Work Type: Permanent - Full Time

Location: Perth Metropolitan Arena

Closing Date: 2024-11-10 5:00PM 

The Commissioner for Children and Young People (CCYP) acknowledges the Aboriginal people throughout Western Australia as the Traditional Owners and Custodians of the lands, waters, and communities in which we operate. We pay our respects to all Aboriginal people and their cultures, and to Elders past and present.

The Role

In this role, you will be responsible for high-level executive and administrative support to the Commissioner. Integral to the role is providing effective liaison and coordination with Corporate Executive and the smooth running of the Commissioner’s office. You will review and prioritise incoming correspondence, reports and inquiries.  The Commissioner is engaged in multiple committees requiring significant travel. Diary and travel expertise is highly valued.

Other responsibilities within this role:

• Engages with senior executives and ministerial offices.
• Provide executive support and administrative services to the Commissioner, including preparing and collating correspondence, creating, and maintaining a records management system for the office of the Commissioner, screening telephone calls and redirecting queries.
• Coordinates meetings, functions and activities on behalf of the Commissioner.
• Strategic management of the diary and maintaining appointments and meetings for the Commissioner.
• Intra and Interstate travel bookings management.

You are

• Experienced in an executive support environment.
• a great communicator, and well developed written communications skills.
• have initiative and sound judgement on matters that are urgent, non-routine or sensitive and ability to prioritise work in a demanding environment.
• proficient with Microsoft Office and have the ability to learn other applications and software.

Diversity is vitally important to the work we do for children and young people. We encourage Aboriginal and Torres Strait Islander people, persons from culturally diverse backgrounds, LGBTQIA+SB people and people with disabilities to join the team.  

Who we are

Jacqueline McGowan-Jones is Western Australia's Commissioner for Children and Young People, a vibrant and dynamic leader who has a wealth of government experience and a passion for the wellbeing of children and young people. We are a dynamic and passionate team that supports the Commissioner to advocate, research, advise, monitor and inquire into policies, programs and practices impacting the wellbeing of children and young people.

Benefits include:

• Flexible work practices
• Three additional leave days per year, 17.5% leave loading and flexible leave arrangements
• A bright modern office in Boorloo (Perth) right on Forrest Chase.
• A chance to promote the views and issues impacting children and young people.

If you want to know more

Contact Rachel Roy, Executive Manager on 08 6213 2207 or email Rachel.Roy@ccyp.wa.gov.au 

How to apply

Click apply for job, and provide:

• A detailed curriculum vitae summarising your experience and how you are able to meet the position requirements
• A cover letter outlining how your skills and experience meet the requirements of the role.
• Details of 2 work related referees

We will be holding interviews within the first week of December 2024.

You will be required to undertake a national Police Clearance and Working With Children check to work for the Commissioner for Children and Young People.